Please Note: Durand City Council Minutes are published on our web site and in the local newspaper, after they have been approved at the next regular meeting.
(Example: July minutes are approved and posted in August)

Meeting dates:
December 10, 2018
November 19, 2018
November 5, 2018
October 15, 2018
October 1, 2018
October 1, 2018 (Joint Meeting)
September 17, 2018
August 20, 2018
August 13, 2018
July 16, 2018

 





DECEMBER 10, 2018 CITY COUNCIL MEETING MINUTES

Minutes of regular meeting of the Durand City Council held on Monday, December 10, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deb Doyle, Rich Folaron, John Matejewski,

               Ken McDonough

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the deletion of Item C.

Carried

APROVAL OF MINUTES:

McDonough moved, Brands supported to approve the minutes of the regular meeting held on November 5, 2018 and special meeting held on November 19, 2918, as presented.

Carried

APPROVAL OF BILLS:

McDonough moved, Folaron supported to approve bills # 50379-50521.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, McDonough (abstained from

              #50447)

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Kent Edwards, 607 Wickshire Dr. He reminded Council that the Christmas Light Competition ends on Saturday, December 16, 2018, sponsored by the Lions Club. 

Don White, Pastor Light of Faith Church, offered prayer.

Deb White, 512 N. Saginaw Street.  She thanked the City crew for their help in locating her sewer line when they had an issue recently.  “They did an outstanding job”.

Connie Gaines, Bennington Road.  He asked if there was any new information on Project Tim.  

CITY COUNCIL RESPONSE TO CITIZENS PRESENT:

Boggs – Thanked Don White for the prayer.  He also stated that Project Tim is far away from actually happening and will take years before it’s operational.

ITEMS OF BUSINESS:

Boggs moved, McDonough supported to adopt the resolution to opt out of P.A. 152 for the 2019 calendar year.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, McDonough, Boggs

NAYS:  None

Carried

Brands moved, Matejewski supported to authorize the City Manager to execute the non-binding letter of intent with Dortch Enterprises for approximately 1.89 acres of city owned property west of the Water Treatment Plant.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, McDonough, Boggs, Brands

NAYS:  None

Carried

Boggs moved, McDonough supported to approve the annual employee retention stipend for the 2018 Calendar year in the following amounts:  $300.00 each for full time employees, $200.00 each for part time employees and $100.00 each for on-call employees.

YEAS:  Mayor Doyle, Folaron, Matejewski, McDonough, Boggs, Brands, Cobley

NAYS:  None

Carried

CITIZENS SPEAK ON AGENDA ITEMS ONLY:

None

DEPARTMENT REPORTS:

Fire Chief: He stated that on December 23rd the Fire Department will pass out candy canes to children who come out of their houses as the fire truck goes down their street.  This is an annual event.

Jason Hartz:  As of next month he will be providing a monthly report to Council.  He also stated that the police will be monitoring “U turns” in the downtown area.

Treasurer/City Clerk:  She wished everyone a Merry Christmas and said that the auditors will be here in January to present the audit.

City Attorney:  He said it was good to be back in Durand tonight, the city is beautiful.

City Manager:  She stated that she is now a Certified Economic Developer through the IDC.  She also stated that the murals will be installed next week on the barn at Hagle Street and the receipts will be submitted for reimbursement.  She stated that O’Reilly’s Auto Parts has contacted her to let her know that they have fired their general contractor and have requested a six month extension on their building permit with the expectation to break ground in the spring.

COUNCIL REPORTS:

McDonough:  He wished everyone a Merry Christmas.

Cobley:  She said that many tourists from many states are coming to Durand.  She said that Durand should be really proud of the show (Christmas lights and decorations) they put on.

Matejewski:  Thanks to Pastor Don for the prayer.  He asked how many letters have we gotten for Santa.  He asked how long we have to get the pot/marijuana on the agenda.  City manager said that she has been talking to the City Attorney about this issue.  It was the consensus that the Council would like to have a workshop to discuss marijuana, outlining all three options that the city has according to the new law.

Brands:  He thanked John and Patty Matejewski and all those people that helped up Christmas lights and decorations this year.  He also thanked Pastor White for the prayer and wished everyone a Merry Christmas.

Boggs:  Thanks to Pastor White for the prayer.  Thanks to Jeff and John for putting up the Christmas lights and making the downtown look beautiful.  He also said that the Council should talk about re-investing the money received from sale of properties into the general fund account.  He wished everyone a Merry Christmas.

Boggs Moved, Folaron supported to re-allocate funds from the Jack McCurry fund to reimburse funds used to improve the Diamond District Park in an amount not to exceed $3,000.00.

YEAS:  Folaron, Matejewski, McDonough, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Folaron:  Asked if any action was taken on the night shift supervisor (for the Police Department).

City Manager said that he was off over Thanksgiving and then she was busy studying for her test, but she said it is going to happen.  He wished everyone a Merry Christmas.

Mayor Doyle:  She thanked Pastor White for the prayer.  She said that she had a person that used to live in Durand come back and say how beautiful the downtown is. 

Mayor Doyle adjourned the meeting at 8:02 p.m.








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NOVEMBER 19, 2018 CITY COUNCIL SPECIAL MEETING MINUTES

 

Minutes of the special Durand City Council meeting held on Monday, November 19, 2018 at 6:00 p.m. in the Council Chambers of Durand City Hall.

 

Deputy Clerk called the meeting to order at 6:00 p.m.

 

Deputy Clerk administered the Oath of Office to newly elected Council Members:

Connie Cobley, Precinct I

Ken McDonough, Precinct II

Rich Folaron, At Large

 

Deputy Clerk opened the floor for nominations for the position of Mayor.

Boggs nominated Deb Doyle for the position of Mayor, Matejewski supported.  Boggs moved to close nominations for position of Mayor, Matejewski supported.

 

ROLL CALL VOTE:

Boggs:                                  Yes

Brands:                                 Yes

Cobley:                     Yes

Doyle:                                    Yes

Folaron:                    Yes

Matejewski:              Yes

McDonough:                       Yes

 

Deputy Clerk administered the Oath of Office to newly elected Mayor Doyle.

 

Deputy Clerk opened the floor for nominations for the position of Mayor Pro-tem.

Mayor Doyle nominated Boggs for the position of Mayor Pro-tem, Matejwski supported.  Cobley nominated Folaron for the position of Mayor Pro-tem.  Doyle moved to close nominations, Matejewski supported.

 

ROLL CALL VOTE:

Boggs:                      Boggs

Brands:                     Boggs

Cobley:         Folaron

Mayor Doyle:           Boggs

Folaron:        Boggs

Matejewski:  Boggs

McDonough:           Boggs

 

Deputy Clerk administered the Oath of Office to newly elected Mayor Pro-tem, Boggs.

 

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deb Doyle, Rich Folaron, John

               Matejewski, Ken McDonough

Absent:  None

 

APPROVAL OF AGENDA:

McDonough moved to approve the agenda, Folaron supported

Carried

 

 

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

No one spoke

 

ITEMS OF BUSINESS:

Folaron moved, Boggs supported to approve the sale of the 2006 GMC Utility Truck by way of a public auction to be hosted by Sheridan Auctions and authorize the auction house to take a ten percent (10%) commission on the sale.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, McDonough

NAYS:  None

Carried

 

Boggs moved, McDonough supported to approve the engineering and construction management services proposal from Rowe Engineering in an amount not to exceed $288,000 for 2019 Street Improvements subject to final approval to terms and conditions of contract from City Attorney.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, McDonough, Boggs

NAYS:  None

Carried

 

CITIZENS SPEAK:

Paula Brooks, 104 W. Summit Street – She asked if Railroad Street was on the list of streets to be replaced/repaired.  City Manager said that it is on the list to be evaluated and will need further engineering assessment. 

 

COUNCIL COMMENTS:

McDonough:  He asked how the leaf collection is coming along, is it on schedule.  CM said that is on schedule and should be completed before Thanksgiving.  McDonough said that the City needs to have a stray cat ordinance.  He asked if the city has an ordinance for four wheelers and golf carts.

 

Cobley:  She said that the City needs to keep up with the trends regarding disposal of mattresses.  She explained that Republic Trash collector will no longer pick up mattresses unless properly wrapped due to bed bugs.

 

Matejewski:  He stated that it is illegal to live trap feral cats.  He also stated that the Christmas lights are going up alright this year.

 

Brands:  He congratulated Deb and Brian.  He stated that the Christmas lights are almost all up. He thanked the people who helped put up lights and said that they have a new volunteer this year by the name of Amanda Edwards.

 

Boggs:  He thanked the other council members for their support on being elected Mayor Pro-tem.  He thanked Jeff and John for decorating the city for Christmas.

 

Folaron:  He asked why there are two supervisors on the day shift for the Police Department and none on nights. 

 

Mayor Doyle:  She thanked City Manager for the information on the marijuana consortium, which will be discussed at another time.  She thanked the other council members for their support on be elected Mayor.  She reminded everyone that the Lighted Christmas Parade will be in Durand on November 23rd at 6:00 p.m.

 

Mayor Doyle adjourned the meeting at 6:35 p.m.








 
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NOVEMBER 5, 2018 CITY COUNCIL MINUTES

 

Minutes of the regular meeting of the Durand City Council held on Monday, November 5, 2018 in the Council Chambers of Durand City Hall.

 

Mayor Doyle called the meeting to order at 7:30 p.m.

 

ROLL CALL:

Present:  Jeff Brands, Connie Cobley, Mayor Deb Doyle, Rich Folaron, John Matejewski, Tom VanRiper

Absent: Brian Boggs

 

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

 

APPROVAL OF AGENDA:

Folaron moved, Matejewski supported to approve the agenda with the addition of D: Approval Of Old Newsboys Fundraiser.

Carried

 

APPROVAL OF MINUTES:

Folaron moved, Cobley supported to approve the minutes of the regular meeting held on October 1, 2018, the joint meeting with the Planning Commission held on October 1, 2018 and the special meeting held on October 15, 2018, as presented.

Carried

 

APPROVAL OF BILLS:

Folaron moved, Cobley supported to approve bills # 50219-50378.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

 

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks , 104 W. Summit Street. Asked if the Planning Commission meeting was cancelled for Tuesday, November 6th, Election Day and if it was going to be rescheduled.

 

Mary Yarbourgh, 313 N. Mercer St.  She offered a prayer.

 

Deb White, 512 N. Saginaw Street, She asked when and/or if the sewer grate on Oakland Street will be replaced. 

 

Mary Warner-Stone, DUSI Director, She gave an update on upcoming holiday events taking place at the Depot.

 

Kathy Wilson, 4687 S. Durand Rd., Asked for an update on Project Tim.

 

ITEMS OF BUSINESS:

 

Folaron Moved, Brands supported to approve the delinquent invoice list as presented and authorize the City Treasurer to place these items totaling $3,520. 06 on the Winter 2018 tax roll for collection.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Brands

NAYS:  None

Carried

 

VanRiper moved, Cobley supported to approve the attached list provided by the Shiawassee Drain office and authorize the Treasurer to place the assessed items totaling $162.20 on the Winter 2018 tax roll as well as approval of the At Large invoice in the amount of $249.33.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Brands, Cobley

NAYS:  None

Carried

 

Folaron moved, VanRiper supported to approve the Contract Modification #3 and #4 for MDOT Project 129922.

YEAS:  Folaron, Matejewski, VanRiper, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

 

Folaron moved, Brands supported to approve the Old Newsboys to conduct their annual fundraising event on December 14, 2018, in the streets of Durand.

Carried

 

CITIZENS SPEAK – AGENDA ITEMS ONLY

 

DEPARTMENT REPORTS:

Fire Chief:  He stated that he has recently hired three new firefighters and his crew is currently performing routine maintenance on the trucks.

 

DPW Director:  He stating that they are picking up leaves throughout the City and soon they will be starting to put up Christmas decorations.

 

Police Chief:  He stated that they have a new part time officer that started last week.

 

City Clerk/Treasurer:  Come out to vote tomorrow!

 

City Attorney:  Nothing to add

 

City Manager:  She stated that next week we will be working on the Hagel Street barn.  The murals will be going up shortly after work is complete.  There will be a committee established for the Non- motorized streets and a survey on this topic will be happening in December.

 

COUNCIL COMMENTS:

Van Riper:  Nothing to add

 

Cobley:  There is a broken trampoline at Creek Point that she would like removed, and she would like to give a shout out to the Durand Marching Band who took 5th place in the State Finals on Saturday.

 

Matejewski:  He stated that it has been a pleasure working with Tom VanRiper on the City Council.

 

Brands:  He thanked Tom VanRiper for all that he has done while on City Council.   He also stated that he would like to see that for every tree that was taken down another one is replaced.

 

Folaron:  He stated that he has heard complaints about the lack of notification that the residents received during the street project.

 

Mayor Doyle:  She stated that the fire truck will be bringing Santa to town on November 23rd.  She said that we can always use more entries in the parade if anyone wants to participate.

 

Mayor Doyle presented outgoing Councilman Tom VanRiper with a plaque in appreciation for his time spent on Council.

 

Tom VanRiper made a short statement about his time spent on City Council and he expressed how much he cares for the City of Durand.

 

 

Mayor Doyle adjourned the meeting at 7:55 p.m.







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OCTOBER 15, 2018 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Monday, October 15, 2018 at 6:00 p.m. in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

Present:  Brian Boggs, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John Matejewski, Tom VanRiper

Absent:  Jeff Brands

PLEDGE OF ALLEGIANCE:

The Council let the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Carried

HEARING OF REPRESENTAIVES AND CITIZENS PRESENT:

No one spoke.

ITEMS OF BUSINESS:

Boggs moved, Folaron supported to award the bid for a Used Utility Truck to Feldman Hyundai in the amount of $34,749.00.

YEAS:  Boggs, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

Boggs moved, Cobley supported to award the bid for a Car Hoist to Factory Direct, Inc. in the amount of $9,020.15.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs,

NAYS:  None

Carried

 

CITY OF DURAND

RESOLUTION FOR CDBG CERTIFYING OFFICIAL

RESOLUTION # 2018-2019/101518

WHEREAS, the City of Durand has received funding under the State of Michigan, MEDC, CDBG Programs pursuant to Title 1 of the Housing and Community Development Act of 1974, as amended; and,

WHEREAS, these grant dollars shall be expended on the Durand Infrastructure Capacity Enhancement project; and

WHEREAS, the City of Durand desires to name a Certifying Official to serve as a signatory on required documentation for the Durand Infrastructure Capacity Enhancement project.

NOW, THEREFORE, BE IT RESOLVED that the City Manager shall be designated the Certifying Official for the Community Development Block Grant award described as the Durand Infrastructure Capacity Enhancement project.

YEAS:

NAYS:

I, Lisa R. David, Clerk in and for the City of Durand, do hereby attest that this is an actual transaction of business conducted by the Durand City Council at its meeting held on October 15, 2018.

 

 

                                                                                    ___________________________________                                                                                         Lisa R. David, City Clerk

 

Folaron moved, Boggs supported to adopt the resolution naming the City Manager as the Certifying Official for the CDBG grant projects.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Cobley

NAYS:  None

Carried

CITIZENS SPEAK ON AGENDA ITEMS:

None

COUNCIL COMMENTS:

None

Mayor Doyle adjourned the meeting at 6:06 p.m.








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OCTOBER 1, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, October 1, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 7:33 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the following additions: C. Approval of OPEB Actuarial and D.  Approval of Hagel Street Building Repairs

Carried

APPROVAL OF MINUTES:

VanRiper moved, Folaron supported to approve the minutes of the regular meeting held on September 17, 2018, as presented.

APPROVAL OF BILLS:

VanRiper moved, Boggs supported to approve bill numbers 50187-50218.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Don White, Pastor of Light of Faith – offered prayer

Deb White, 512 N. Saginaw Street – Questions regarding street construction.

CITY COUNCIL OF REPRESENTATIVES AND CITIZENS PRESENT:

City Manager addressed the question regarding the street construction.

Boggs thanked Pastor White for the prayer.

ITEMS OF BUSINESS:

Boggs moved, Folaron supported to award the bid for Certified Grant Administrator services as part of the 2018/2019 CDBG ICE Grant funding to Revitalize LLC in an amount not to exceed $29,120.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

VanRiper moved, Folaron supported to approve the bid from Perrin Construction in the amount of $26,625.00 for downtown sewer repair and replacement.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Boggs moved, Folaron supported to authorize the City Manager to retain the services of Watkins Ross to perform the OPEB Actuarial at a cost not to exceed $4,000.00 for the fiscal year ending June 30, 2018.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Folaron moved, Brands supported to authorize the City Manager to purchase materials for the purpose of repairing the Hagel Street barn in an amount not to exceed $11,000.00.

YEAS:  Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

DEPARTMENT REPORTS AND CITY COUNCIL COMMENTS:

Fire Chief:  October is National Fire Prevention Month, firemen will be going into the schools to teach the students about prevention.  The Fire Department will be participating in the Fall Festival this weekend.  The Fire Department will also be on hand this Friday at the High School football game since they will be having fireworks afterwards.

DPW Director:  He stated that his team is finishing up projects and preparing for winter.

Police Chief:  Preparing for the Active Shooter training coming up October 20th, 2018.  He stated that his department will also be participating in the Fall Festival this weekend.

County Commissioner Brandon Marks:  He stated that they county just spent $750,000.00 of which $500,000 was spent out of  new building and grounds department and $250,000 was spent to purchase BS&A software.

Building Inspector:  Nothing to add

City Clerk/Treasurer:  She stated that the audit was complete and that she just got back from the Treasurer’s Conference and will be attending the MERS Conference later this week.

City Attorney:  Nothing to add

City Manager:  She stated that the Fall Festival will be held this Saturday, which will include pumpkin painting, cider and donuts, Fire Department and Police Department.

COUNCIL COMMENTS:

VanRiper:  He asked the DPW Supervisor for the address the require stump grinding.

Cobley:  She told City Manager that she has seeds to make clay balls at the fall fest.  She also stated that she is very pleased that the City is updated our Master Plan.

Matejewski:  He thanked the residents for allowing him to attend the MML Conference.  He stated that he was embarrassed with the condition of the parking lot behind the 100 block of Saginaw Street.  He said that there are weeds, and it just does not look good for visitors.

Brands:  He said that the street striping should be left to the professionals.  He doesn’t mind if the city does the parking striping, but the main striping should be done professionally.  He said that the paint that the professionals use reflect at night, where the paint that they city used does not. 

Boggs:  He stated that he went to a conference in Kentucky as part of the America In Bloom Grant.  He brought make information if anyone is interested in seeing it.

Folaron:  He stated that he also went to the MML Conference, and he thanked the community for allowing him to attend.  He stated that this year the Michigan Planners also attending the conference and he learned a lot. 

Mayor Doyle adjourned the meeting at 8:25 p.m.

 








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OCTOBER 1, 2018 CITY COUNCIL JOINT MEETING MINUTES

Minutes of the joint meeting with the City of Durand City Council, Planning Commission and the Parks and Recreation Board held on Monday, October 1, 2018 at 6:00 p.m. in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 p.m.

ROLL CALL:

City Council:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, mayor Deb Doyle, Rich Folaron (arrived at 6:50

               p.m.) John Matejewski, Tom VanRiper

Absent:  None

Planning Commission:

Present:  Jeff Brands, Deb Doyle, Rick Foster, Marty Johnson, Michael Narzarian, Andrea Smith, Ken

              Themm, Nathan Watson

Absent:  Lindsay Kirchinger

Park and Recreation Board:

Present:  Ted Schaefer

APPROVAL OF AGENDA:

Boggs moved, Cobley supported to approve the agenda as presented.

Carried

           

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit.  She stated concerns regarding the sidewalks.

ITEMS OF BUSINESS:

Proposal for Non-Motorized Transportation plan/Wade Trim

Nick Lomako, City Planner with Wade Trim and Arthur Mullen, Planner with Wade Trim presented a power point presentation on Non-Motorized Transportation Plan.  The power point presentation explained what non-motorized transportation includes, who benefits, how it is funded, why it is a good opportunity for Durand to get a plan in place now, and they identified opportunities.  Wade Trim presented a complete proposal and time line for development of the plan.

Councilman VanRiper asked if the government requires the plan to be written by a professional.  He expressed his concern at the cost and added that if the City took the cost of this proposal, it would go a long ways in putting in sidewalks.

Planning Commissioner Foster moved, Themm supported to recommend the approval of the proposal from Wade Trim for the creation of a Non-Motorized Transportation Plan to the Durand City Council.

YEAS:  Brands, Doyle, Foster, Johnson, Narzarian, Smith, Themm, Watson

NAYS:  None

Carried

City Councilman Boggs moved, Matejewski supported to approve the proposal from Wade Trim for the creation of a Non-Motorized Transportation Plan in the amount of $21,145.00.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski

NAYS:  VanRiper

Carried

Nick Lomako discussed the next steps and expectations for performing a comprehensive update to the City’s Master Plan to be completed in January 2019.

Planning Commissioner Foster moved, Smith supported to recommend to the City Council to ask for a proposal from Wade Trim to review the City’s Master Plan.

YEAS:  Doyle, Foster, Johnson, Marzarian, Smith, Themm, Watson, Brands

NAYS:  None

Carried

City Councilman Boggs moved, Folaron supported to authorize Wade Trim to prepare a proposal to update the City’s Master Plan.

Carried

Mayor Doyle adjourned the meeting at 7:25 p.m.








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SEPTEMBER 17, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, September 17, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Cobley supported to approve the agenda with the removal of items D & E.

Carried

APPROVAL OF MINUTES:

Folaron moved, Boggs supported to approve the minutes of the regular meeting held on August 13, 2018, the special meeting held on August 20,, 2018 and the executive session held on August 20, 2018 as presented.

Carried

APPROVAL OF BILLS:

Boggs moved, Folaron supported to approve bill number 50042-50186.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Mary Warner-Stone, Director of Durand Union Station, Inc.  She gave Council a report on the happenings at the Depot.

Paula Brooks, 104 W. Summit Street – She made comments about the utility rate increase.

Don White, Pastor of Light of Faith Church, he offered a prayer

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Boggs thanked Pastor White for prayer.

ITEMS OF BUSINESS:

Boggs moved, Matejewski supported to approve the consent agenda which includes approval of election inspectors for the November election and the closing of streets for a block party hosted by the Crossing Free Methodist Church.

Carried

Boggs moved, Brands supported to renew the Memorandum of Understanding with National Railroad Memorial Inc. for three additional years from the date of expiration.

YEAS:  Brands, Mayor Doyle, Matejewski, VanRiper, Boggs

NAYS:  Cobley, Folaron

Carried

Boggs moved, Folaron supported to approve the quote from Michigan Pavement Markings in the amount of $5,975.00.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

CITIZENS COMMENTS – AGENDA ITEMS ONLY:

NONE

DEPARTMENT REPORTS:

DPW DIRECTOR:  He stated that chip sealing is started on Summit Street. 

Police Chief:  He stated that officer Moffit is back in the schools, part time.  He said that active shooter training will be held this fall and is open to businesses and religious institutions.

Treasurer/Clerk:  She stated that the audit started today.

City Attorney:  Nothing to add

City Manager:  She told the Council that Fall Fest will be held on October 6, 2018.

Deputy City Clerk: She told those Council members going to the MML Conference that their registration packets include a tax exempt form that needs to be presented at check in.

COUNCIL COMMENTS:

VanRiper:  He asked if the City was going to contract out the fall leaf pickup.

Cobley:  She stated that this week is railroad safety week.  She thanked Colleen and Rob for the Water and Sewer Plant tour earlier this evening.

Matejewski:  He thanked Pastor Don White.

Brands:  Nothing to add

Boggs:  He thanked Pastor White. 

Folaron:  He asked if “we are getting any bang for our buck” in regards to NRMI.  He stated he heard many compliments regarding the Homecoming Parade, last Friday.  He received many complaints today from residents from Dover Estates regarding the street project.  Jeff Stull explained that this is a three step process and that the City was not notified that they would be working today in our City and therefore could not provide proper notification to the residents.

Mayor Deb:  She stated that the City did put notices on the residents door this afternoon regarding the street project, but couldn’t give proper notice to the residents because the contractor did not give the City proper notice.

Boggs moved, Folaron supported to move into Executive Session to discuss union negotiations because to do so in public would be a detriment to the City.

YEAS:  Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

Adjourned into Executive Session at 8:24 p.m.

Reconvened from Executive Session at 8:33 p.m.

Folaron moved, VanRiper supported to amend the Police Department Union Contract to reflect changes to Schedule A wages.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

Mayor Doyle adjourned the meeting at 8:34 p.m.






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AUGUST 20, 2018 CITY COUNCIL SPECIAL MEETING MINUTES

Minutes of the special meeting of the Durand City Council held on Monday, August 20, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 6:00 pm.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

Council led the Pledge of Allegiance to the United Stated States of America.

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

None

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda as presented.

Carried

ITEMS OF BUSINESS:

Boggs moved, Brands supported to award RBF Construction, Inc. the construction contract for the 2018 WWTP Effluent Aeration project in the amount of $149,000.00.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

No one spoke

COUNCIL COMMENTS:

No one spoke

Boggs moved, Cobley supported to adjourn into Executive Session to discuss the sale of property, to do so in public would be detrimental to the City of Durand.

Carried

Adjourned into Executive Session at 6:05 p.m.

Reconvened at 6:50 p.m.

No action was taken.

Mayor Doyle adjourned the meeting at 6:50 p.m.

 




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AUGUST 13, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, August 13, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, John Matejewski, Tom

               VanRiper

Absent:  Rich Folaron

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Brands supported to approve the agenda with the following changes:  A: Consent Agenda, A1: Approval of End of Summer Cruise, A2: Approval of Fire Department Operations Manual, A3: Approval of State Plan of Operations Agreement – Law Enforcement Support Program, B:  Approval of Sensus Auto Read Equipment and Software, C:  Approval of Invoice from Lamphere Plumbing and Heating for MMR/Alternative School.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Cobley supported to approve the minutes of the regular meeting held on July 16, 2018, as presented.

Carried

APPROVAL OF BILLS:

VanRiper moved, Boggs supported to approve the bills number 49926-50041.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Paula Brooks, 104 W. Summit St., suggested we be “good stewards” and contact Shiawassee County Conservation with regards to Project Tim.

Pastor Don White, offered prayer.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Boggs thanked Pastor White for the prayer.

ITEMS OF BUSINESS:

Boggs moved, Brands supported to approve the Consent Agenda which consisted of: A1. End of Summer Cruise Event  A2. Fire Department Operational Manual and  A3. State Plan of Operations Agreement – Law Enforcement Support Program.

Carried

 

 

Boggs moved, VanRiper supported to approve the quote from ETNA for Sensus Equipment and training totaling $10,360.00.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Matejewski, VanRiper

NAYS:  None

Carried

VanRiper moved, Brands supported to approve the invoice from Lamphere Plumbing and Heating in the amount of $10,000 for the A/C at the MMR/Alternative School building.

YEAS:  Brands, Cobley, Mayor Doyle, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

CITIZENS COMMENTS – AGENDA ITEMS ONLY:

No one spoke

DEPARTMENT REPORTS:

Fire Chief:  The Fire Department has been very busy with putting out fires and participating in the county fair. 

DPW Director:  He stated that South Oak and W. Main Streets should be paved by the end of the week.  The Street Project should be done by the end of August and the Honeywell project is almost complete as well.

Treasurer/Clerk:  Nothing to add

City Attorney:  Nothing to add

City Manager:  She stated that she has recently completed the last class for her certification in Economic Development.

COUNCIL COMMENTS:

VanRiper- Nothing to add

Cobley:  She stated that she thought the election went smoothly and she is pleased that SATA passed.

 

Matejewski:  He thanked Pastor Don for the prayer.  He said that now that the basketball courts have been sealed how long before they are painted.

Brands:  He said the baskets in the downtown look good.

Boggs: Nothing to add

Boggs moved, Matejewski supported to adjourn into executive session to discuss negotiations, to do so in public would be detrimental to the City.

Carried

Adjourned into Executive Session at 7:47 p.m.

Reconvened at 8:10 p.m.

No action was taken.

Mayor Doyle adjourned the meeting at 8:10 p.m.





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JULY 16, 2018 CITY COUNCIL MINUTES

Minutes of the regular meeting of the Durand City Council held on Monday, July 16, 2018 in the Council Chambers of Durand City Hall.

Mayor Doyle called the meeting to order at 7:30 p.m.

ROLL CALL:

Present:  Brian Boggs, Jeff Brands, Connie Cobley, Mayor Deborah Doyle, Rich Folaron, John

               Matejewski, Tom VanRiper

Absent:  None

PLEDGE OF ALLEGIANCE:

The Council led the Pledge of Allegiance to the United States of America.

APPROVAL OF AGENDA:

Boggs moved, Folaron supported to approve the agenda with the addition of G: Adoption of Mutual Aid Resolution.

Carried

APPROVAL OF MINUTES:

VanRiper moved, Folaron supported to approve the minutes of the regular meeting held on June 4, 2018 and the special meeting held on June 27, 2018, as presented.

Carried

APPROVAL OF BILLS:

Folaron moved, VanRiper supported to approve the payment of bills number 49764-49925.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

HEARING OF REPRESENTATIVES AND CITIZENS PRESENT:

Leslie Dietrich, running for County Commissioner in District 4 asked for support at the polls on August 7th.

Don White, Pastor of Light of Faith Church, offered prayer.

Kathy Wilson, Durand Rd., Asked for a Project Tim update.  City Manager stated that they are continuing to try to solicite private money for the project.  They plan to begin submitting permit applications this summer.

Kelly Rossman McKinney, Candidate for State Senate in 24th District asked for support at the polls this fall.

Michael Frazell, He is concerned with the road issues around Fifth Third Bank.  Mayor Doyle said that the Council talked with Commissioner Root about this issue last month and he said that he spoke with the County Road Supervisor who said that the issue would be taken care of.

CITY COUNCIL RESPONSE TO CITIZEN’S COMMENTS:

Boggs:  Thanked Pastor White for prayer.  Boggs stated that Kelly Rossman McKinney has bi-partisian support and he strongly recommends that you support her in November election.

 

ITEMS OF BUSINESS:

Boggs moved, Folaron supported to approve the consent agenda, which includes approval of the following:  FY2018-2019 City Council Calendar, the election inspectors for the August Primary, the Annual Bank Rating Report, the appointment of Michael Nazarian to the Planning Commission and the election of the MML Workers’ Compensation Fund Board of Trustees.

YEAS:  Boggs, Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the commitment request from the Shiawassee Area Transportation Agency (SATA) for an amount not to exceed $9,729.64 contingent on the proposal passing at the August Election.

YEAS:  Brands, Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs

NAYS:  None

Carried

Matejewski moved, VanRiper supported to approve the invoice from Marsh Monument Company for the purchase of a sponsorship plaque at Veteran’s Memorial Park in the amount of $6,000.00.

YEAS:  Cobley, Mayor Doyle, Folaron, Matejewski, VanRiper, Boggs, Brands

NAYS:  None

Carried

Folaron moved, Cobley supported to approve the Contract Modification #1 and Contract Modification #2 to MDOT Contract Number 76555-129922 for a net change of $4,464.50.

Boggs moved, Cobley supported to amend the motion to include the authority to activate the contract or inactivate the contract depending on what the City Manager and City Attorney find out.

Carried

Roll call vote on original motion:

YEAS:  Doyle, Folaron, Matejwski, VanRiper, Boggs, Brands, Cobley

NAYS:  None

Carried

VanRiper moved, Folaron supported to approve the invoice from TBM Property Management, LLC in the amount of $6,200.00.

YEAS:  Folaron Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle

NAYS:  None

Carried

Matejewski moved, Cobley supported to approve the Memorandum of Agreement for the I-69 Thumb Region Art in Place Grant.

Carried

 

A RESOLUTION FOR APPROVAL OF THE City of Durand FIRE DEPARTMENT TO PARTICIPATE IN THE Shiawassee County MUTUAL AID BOX ALARM SYSTEM  DIVISION

RESOLUTION NUMBER: 2018-07-16

WHEREAS the City of Durand  has the power, privilege and authority to maintain and operate a fire department providing fire protection, fire suppression, emergency medical services, technical rescue, hazardous incident response, and other emergency response services (“Fire Services”); and

WHEREAS, Fire Services can further be improved by cooperation between political subdivisions during times of public emergency, conflagration or disaster (“Incidents”); and

WHEREAS, the Michigan Constitution of 1963, Article 7, § 28, and the Urban Cooperation Act of 1967, Act No. 7 of the Public Acts of 1967, Ex. Sess., being MCL 124.501 et seq. (the “Act”), permit a political subdivision to exercise jointly with any other political subdivision any power, privilege or authority which such political subdivisions share in common and which each might exercise separately; and

WHEREAS, the City of Durand desires to enter into an interlocal agreement, pursuant to the Act, to further improve Fire Services; and

WHEREAS, the Mutual Aid Box Alarm System (MABAS), is a mechanism that may be used for deploying personnel and equipment in a multi-jurisdictional or multi-agency emergency mutual aid response; and

WHEREAS, as a result of entering into an interlocal agreement to further improve Fire Services, the Parties are creating the Shiawassee County MABAS Division; and

WHEREAS, the City Manager has the authority to execute this Agreement pursuant to resolution of its governing body; and

WHEREAS, the City of Durand desires to commit personnel and equipment to another Party if deemed reasonable upon the request of another Party; and

NOW, THEREFORE BE IT RESOLVED:  Durand City Council finds it is the best interest of its citizens from a safety and fiscal standpoint to enter into the Interlocal Agreement creating the Shiawassee County MABAS Division.

Boggs moved, Folaron supported to adopt the Resolution for the Approval of the Durand Fire Department to participate in the Shiawassee Mutual Aid Box Alarm System Division.

YEAS:  Matejewski, VanRiper, Boggs, Brands, Cobley, Mayor Doyle, Folaron

NAYS:  None

Carried

CITIZENS SPEAK – AGENDA ITEMS ONLY:

Deb White, commented on the condition of the streets (Saginaw and Oakland).

Michael Frazzle:  He suggested that the art students at the High School be given the opportunity to create or help with a community mural.

DEPARTMENT REPORTS:

Chief Rinker:  He stated that it has been a busy few weeks with the fire at Papa Joes and the Corunna fire.  He said that he has three new fire fighters coming on board.  The fire department continues with flushing of the hydrants.

City Attorney:  He stated that the City does not have an ordinance for golf carts to drive on public streets.  The Michigan Secretary of State will not allow for registration of golf carts, therefore it would be an exercise in futility to go forward with an ordinance.

Police Chief:  He stated that the new police officer, Daniel is doing a great job.  He is still looking for another part time officer to hire.

Clinton Sawyer:  He stated that phase I of the Road Project is doing well, the construction company will be back in August to apply the top coat of asphalt.

Clerk/Treasurer:  She told everyone “Don’t forget to vote on August 7th, Primary Election”.

City Manager:  She stated that the Oak and Main Street project starts tomorrow.  Engineering continues to monitor flow from WWTP.  She asked to have the August Council meeting changed to August 13th.  Council agreed.

COUNCIL COMMENTS:

VanRiper:  He stated that there are no handicapped parking spaces near Dr. Tirtha’s office and asked that one be made available there.

Cobley:  She stated that Holmes Street would like a DEAD END sign at Fitzgerald Street.  She would like a five year park plan to carry on for the next board, this would create a healthy community.  She said Parks and Recreation is not just baseball, we need to take care of the property.

Matejewski:  He thanked Pastor Don for the prayer.  He thanked Kelly Rossman-McKinney and Leslie Dietrich for coming tonight.

Deb Doyle thanked Connie, Jeff and John and all the employees that have helped with making our city look great.  America in Bloom will be here on Wednesday to judge our City.  The City Manager said that on Wednesday night everyone is welcome to come to Hagle Street, the Wednesday Nite Live location for free hotdogs and cookies as we kick off our welcome to America in Bloom judges.

Brands:  He stated that all cross walks be zebra stripped as well as bike lanes.  He said our streets are so wide that people are flying down our nice new streets.  City Manager suggested that Wade Trim put together a proposal that includes bike lanes to be brought back to Council.  He asked what the agenda is this week for America in Bloom.  He stated that the mobile workshops at the MML Conference to be held in Grand Rapids should be paid for by the City.  After much discussion it was decided that there would be a $35.00 per day cap on mobile workshops.

Boggs:  He thanked Kelly Rossman-McKinney for attending tonight’s meeting.

Mayor Doyle:  She stated that on August 25th at the old Wilbur Bills school will be a fund raiser that will go towards the Veteran’s Home that is being built there.

Mayor Doyle adjourned the meeting at 8:50 p.m.






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